Microsoft Office and Productivity Tools Competitive Exams
30 questions · Basic Computer & IT
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Question 1 of 30
Microsoft Teams is mainly used for:
ExplanationTeams combines messaging, video calls and file sharing.
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Question 2 of 30
Cloud computing means:
ExplanationData is kept on remote servers rather than only on a local computer.
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Question 3 of 30
Which shortcut key switches between open windows in Windows?
ExplanationAlt + Tab lets you move quickly to another open program.
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Question 4 of 30
Which shortcut key prints the current document in Office programs?
ExplanationCtrl + P opens the Print screen.
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Question 5 of 30
Which symbol must every email address contain?
ExplanationAn email address has the form name@domain.
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Question 6 of 30
Which key captures an image of the whole screen?
ExplanationPrint Screen copies the screen image to the Clipboard.
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Question 7 of 30
Which shortcut key opens Task Manager directly?
ExplanationTask Manager shows running programs and lets you close those that do not respond.
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Question 8 of 30
In Outlook, incoming emails are normally received in the:
ExplanationThe Inbox holds received messages.
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Question 9 of 30
Which Microsoft Office program is mainly used for email and calendars?
ExplanationOutlook manages email, calendars, contacts and tasks.
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Question 10 of 30
The Outlook Calendar is used to:
ExplanationIt also sends meeting invitations and reminders.
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Question 11 of 30
Which Microsoft Office program is used mainly for calculations and data analysis?
ExplanationExcel is the spreadsheet program.
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Question 12 of 30
Which shortcut key cuts the selected item in Office programs?
ExplanationCtrl + X cuts, Ctrl + C copies and Ctrl + V pastes.
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Question 13 of 30
Messages that you have started but not yet sent are stored in the:
ExplanationDrafts keeps unfinished messages so that they can be completed later.
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Question 14 of 30
Which Microsoft Office program is used to create presentations?
ExplanationPowerPoint is used to create slide presentations.
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Question 15 of 30
Co-authoring in Office allows:
ExplanationCo-authoring works with files stored on OneDrive or SharePoint.
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Question 16 of 30
AutoSave in Microsoft 365 works with files stored in:
ExplanationAutoSave saves changes continuously to the cloud.
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Question 17 of 30
A document saved so that its layout stays the same on every device is saved in which format?
ExplanationPDF means Portable Document Format. It keeps the layout fixed.
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Question 18 of 30
Microsoft Office is:
ExplanationIt includes programs such as Word, Excel, PowerPoint and Outlook.
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Question 19 of 30
A file sent along with an email message is called an:
ExplanationDocuments, pictures and other files can be attached to a message.
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Question 20 of 30
Which of the following is NOT a Microsoft Office application?
ExplanationPhotoshop is made by Adobe, not Microsoft.
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Question 21 of 30
Unwanted bulk email is usually collected in the:
ExplanationThe Junk Email folder holds suspected spam.
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Question 22 of 30
Microsoft 365 is best described as:
ExplanationMicrosoft 365 includes Office apps with services such as OneDrive and Teams.
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Question 23 of 30
Which Microsoft Office program is used mainly for typing letters and reports?
ExplanationWord is the word processing program.
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Question 24 of 30
Which shortcut key shows the desktop by minimising all windows?
ExplanationWindows + E opens File Explorer and Windows + L locks the computer.
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Question 25 of 30
SharePoint is mainly used for:
ExplanationSharePoint provides document libraries and team sites.
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Question 26 of 30
In an email, BCC is used to:
ExplanationBCC means blind carbon copy.
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Question 27 of 30
Which Microsoft Office program is used to create and manage databases?
ExplanationAccess is a relational database program.
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Question 28 of 30
OneDrive is:
ExplanationOneDrive stores files online so they can be accessed from any device.
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Question 29 of 30
The abbreviation CC in an email means:
ExplanationPeople in CC receive a copy and their addresses are visible to other recipients.
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Question 30 of 30
Which Microsoft Office program is used to take and organise notes digitally?
ExplanationOneNote works like a digital notebook with pages and sections.
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